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Manage
and Prioritize Your Communication
Organize information better to help save
time and be more productive.
• Manage all your email in one place.
Access, send and receive email messages
from multiple accounts - including work,
personal or web-based email accounts
such as MSN® Hotmail® - within a single
view.
• Print less, read more. Outlook
2003 makes it easier and more
comfortable to read email messages
online, including long messages. The
Reading Pane has been moved to the right
side of the screen to display twice as
much content and reduce scrolling when
you read long messages online.
• Save time and find messages faster.
Find email messages more easily by
grouping messages by date, size,
conversation, subject, importance or
other criteria.
• Organize your Inbox. You no
longer have to keep all email messages
in your Inbox to remind you of action
items. Instead, use Quick Flags to flag
messages by priority or time sensitivity
and find them in whichever folder they
reside.
• Automatically organize messages and
receive reminders. Enhanced Rules
and Alerts organize incoming email
messages according to your preferences
and can automatically trigger alerts to
remind or alert you when needed - such
as when tasks are due or meetings are
about to begin.
• Find messages easily. Save the
results of commonly used searches as
Search Folders instead of having to
re-run common searches each time you
need them. Search Folders provide an
automated way to keep relevant emails
together, without moving them to other
folders. Search Folders require a
connection to Microsoft® Exchange Server
2003, Exchange 2003 or Exchange 5.5.
• Access your Contacts, Calendar and
Tasks quickly. Use the new
Navigation Pane (or click Go on the menu
bar), to access your Contacts, Calendar,
Tasks, Folders, Shortcuts and Journal
and find the information you need to
answer email messages, schedule
appointments and finish projects.
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Let Outlook 2003
Do Work for You
Outlook 2003 can help you get the
information you need - and block the
information you don't need - to stay
productive.
• Prevent junk mail. The new Junk
Email Filter can help you prevent junk
email messages from cluttering your
Inbox. Learn more about preventing junk
email messages with Outlook 2003 (US).
• Block unwanted attachments. To
help prevent unwanted attachments and
bulky files from taking up too much
storage space, Outlook 2003 blocks email
messages and files from people not on
your Safe Senders List. After you
examine and approve the message, Outlook
2003 downloads the full message and
file.
• Read email messages regardless of
the connection. The new Cached
Exchange Mode downloads messages and
other Outlook 2003 data to your computer
so you can remain productive during
network downtime. Cached Exchange Mode
requires a connection to Exchange Server
2003.
• Connection awareness. Indicate
if you have a fast or slow connection -
or have Outlook 2003 detect it for you.
Outlook 2003 adapts its performance by
displaying either a preview of a message
or the full message, depending on the
network speed.
• Find facts quickly. No need to
leave your email to do research - the
new Research task pane brings electronic
dictionaries, thesauri and online
research sites into Outlook 2003 so that
you can find information and incorporate
it into your messages. Some
functionality in the Research task pane
requires a connection to the Internet
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Work
with Others More Easily
Work together better and help protect
against the misuse and unwanted
distribution of key company information.
• Communicate instantly with others.
No need to leave Outlook 2003 to find
out if an instant messaging (IM) contact
is online. Initiate IM conversations
quickly in messages, Contacts, Calendar
and other areas in Outlook 2003.
• Control distribution of sensitive
work. Help protect your company
assets by preventing recipients from
forwarding, copying or printing
important email messages by using
information rights management (IRM)
functionality. You can even specify an
expiry date for the message, after which
it cannot be viewed or otherwise acted
upon. IRM functionality requires
Microsoft Windows Server™ 2003 running
Microsoft Windows® Rights Management
Services (RMS).
Note With Microsoft Office Professional
Edition 2003, you can use Outlook 2003
to create IRM-protected email messages
and grant others permission to access
and modify your email messages. You can
also apply policy templates to IRM-protected
email messages you create. With
Microsoft Office Standard Edition 2003,
Microsoft Office Small Business Edition
2003 and Microsoft Office Student and
Teacher Edition 2003 you can read IRM-protected
email messages; with permission, you can
modify them as well.
• Work together better. Save
email message attachments to shared
workspaces where other team members can
get the latest versions, check files in
or out or even save task lists, related
files, links and member lists. You can
even tell whether team members are
online and then use IM to send them a
message. Shared workspaces require
Windows Server 2003 running Microsoft
Windows SharePoint™ Services.
• Spend less time coordinating
schedules. Access shared team
calendars in Outlook 2003 and view
multiple calendars side by side to make
scheduling meetings fast and more
convenient. You can view your own work
and personal calendars, calendars in
Windows SharePoint Services or the
calendars of others who have granted you
viewing rights. Sharing team calendars
requires Windows Server 2003 running
Windows SharePoint Services.
• Go mobile. If you own and use a
Tablet PC, you can use ink markup to
annotate email messages in your own
handwriting with a pen input device. You
can write notes for personal use or
email messages to send to others. |
